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Your personal data is processed in accordance with Regulation (EU) No 2018/1725 on the protection of individuals with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.
The data controller of the processing operation is the Head of Unit of Unit D.3 “Sustainable Blue Economy” of the European Climate, Infrastructure and Environment Executive Agency (CINEA), CINEA-EMFAF-CALLS@ec.europa.eu and the data processor is EMODnet Biology, located at the Flanders Marine Institute (VLIZ), and can be contacted on the following address: Wandelaarkaai 7 pakhuis 48, 8400 Oostende, Belgium, via the phone: +32-(0)59-34 21 30 or email at .
The legal bases for the processing activities are Article 5(1)(a) of Regulation EU 2018/1725 because processing is necessary for the performance of a task carried out in the public interest (or in the exercise of official authority vested in the Union institution or body); Article 5(1)(d) of Regulation EU 2018/1725 based on your explicit consent for your non-mandatory personal data indicated below.
The following is a list of the EMODnet Biology activities and systems which make use of personal data.
The mandatory data collected (e.g. Name and email ) are used for the purposes outlined above and the non-mandatory data (e.g. institute) can only be processed based on your explicit prior consent.
The recipients of your personal data will be CINEA and the Commission staff in charge of EMODnet, staff of CINEA contractors in charge of EMODnet Biology, and bodies charged with monitoring or inspection tasks in application of EU law (e.g. internal audits, Court of Auditors, European Anti-fraud Office (OLAF)).
Your personal data is only disclosed to recipients on a need to know basis. Your personal data will not be transferred to third countries or international organisations. The processing of your data will not include automated decision-making (such as profiling). Your personal data will be kept during the project's duration and will be deleted after the end of the EMODnet Biology initiative.
You have the right to access your personal data and to request your personal data to be rectified, if the data are inaccurate or incomplete; where applicable, you have the right to request restriction or to object to processing, to request a copy or erasure of your personal data held by the data controller. If processing is based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on your consent before its withdrawal. If such actions are required, please email us at bio@emodnet.eu. Your request to exercise one of the above rights will be dealt with without undue delay and within one month.
If you have any queries concerning the processing of your personal data, you may address them to the Head of Unit D.3 - CINEA (entity acting as data controller) via: CINEA-EMFAF-CALLS@ec.europa.eu. You shall have right of recourse at any time to the CINEA Data Protection Officer at CINEA-DPO@ec.europa.eu and to the European Data Protection Supervisor at https://edps.europa.eu
In case of audits or proceedings, etc., personal data may be provided to CINEA's Internal Controller, DPO, Legal Sector, etc. In addition, data may be disclosed to public authorities in accordance with Union and Member State law, such as for instance the European Court of Justice or a national judge as well as the lawyers and the agents of the parties in case of a legal procedure, the European Anti-Fraud Office (OLAF), the Internal Audit Service of the Commission, the Court of Auditors, the European Ombudsman, the European Data protection Supervisor and the European Public Prosecutor's Office.
However, in line with Article 25 of the Regulation, the data controller may restrict the rights of the data subjects based on the Decision of the Steering Committee (2020) 26 of 14/10/20 (OJEU L 45 on 9.2.2021, p. 80), in case where such restriction constitutes a measure necessary to safeguard the protection of the data subjects or the rights and freedoms of other data subjects, etc.
The legal basis of the processing are:
Please note that some services provided by EMODnet may contain links to other third-party tools or websites whose privacy practices may be different from this site. Neither EMODnet, CINEA, the European Commission or the European Union can be held responsible for the privacy practices or policies within any of these other third-party tools or websites. You should be aware of this when you leave the current website and we encourage you to read carefully the privacy statements of other web sites you visit, as we have no control over information that is submitted to or collected by these third parties.
We will update our Privacy Statement whenever necessary. Unless, and until, you object in writing by contacting us at bio@emodnet.eu, all changes will apply to the existing information about you that EMODnet Biology already holds, and the personal information collected from the effective date of the revised Privacy Statement. Your use of our Site following the effective date of any revision will constitute your acceptance of the terms of the updated Privacy Statement.Relevant documents such as data protection notices are being reviewed & updated in light of the current transfer from EASME to CINEA Executive Agency. Thus, after 1 April 2021 any reference to EASME shall be read as CINEA during the transition period.
Version: May 2021